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Home:Member Resources:Conferences:Conclave

Conclave

Our biennial convention is called Conclave and is held every other year. Conclave is a great celebration of brotherhood, where Tekes from all over the world come together for three days to select the leadership of the Fraternity, vote on changes to the governing rules and policies, recognize our best and brightest Fraters and Chapters, participate in intense leadership development, and build friendships.

2009 General Information

The 2009 Conclave will be held August 6-9, 2009. It will be taking place at the New Orleans Marriott which is located at 555 Canal Street - New Orleans, LA.

If you are a Vendor and are looking for sponsorship of this event, click here to download our Vendor & Sponsor Information Kit.

At-A-Glance Schedule

Thursday
Arrival and Registration
First Session of the Grand Chapter (including formal Ritual)

Friday
Educational Programming
Nominating Committee and Legislative Hearing Committee meetings
Lunch and Awards Program
Offsite Event at House of Blues New Orleans

Saturday
TKE Service Project
Second Session of the Grand Chapter
Grand Inaugural Banquet

Sunday
Mileage Reimbursement
Departure


** subject to change

Conclave Legislation 2009

Click Here to view details on the new Legislation for this coming Conclave in 2009!

Grand Council Application

Click Here if you are interested in becoming a candidate for the Grand Council of Tau Kappa Epsilon!

Frequently Asked Questions

How much does it cost to attend?
For Undergraduates, if you register at the 8 man bundle rate and use your Conclave Savings Plan by May 5th you can attend for less than $350 per person. For other pricing click here.

For Alumni, if you register by May 5th you can attend for as little as $350. This does not include any housing. For other pricing click here..

Is transportation to and from the airport included in the Conclave registration fee?
No. However, each chapter and colony that attends Conclave is given a mileage reimbursement, determined by the distance from your university to New Orleans. Mileage reimbursement funds are distributed on Sunday morning and can be used to offset the cost of transportation, including to/from the airport.

Do I need to bring anything special to wear?
You will need formal attire (shirt and tie at minimum) for both the First Session of the Grand Chapter on Thursday and the Grand Inaugural Banquet on Saturday. Also, for the TKE Service Project, you will need closed toed shoes.

Is there any way for my chapter/colony to get help in paying for the costs of Conclave?
Your chapter should have $1000 available as part of the Conclave Savings Plan. This money can be accessed during the registration process. Here are some suggestions to help even further: 1) Educational Leadership Conference grants are available for those chapters with funds in their special projects accounts with the TKE Educational Foundation. For more information, click here. 2) Many schools have money set aside for student organizations to use. Contact your student government or student activities representative to see if there are options available. 3) Hold a fundraiser over the summer, like a car wash or a food stand on campus during the summer sessions. Let people know that the money is going to help train your members. 4). Speak with your Chapter Advisor, Board of Advisors, and Alumni Association to see if they can help with part of the registration fee.

Can we arrive a day or two early, or stay an additional day or two in New Orleans?
Maybe. For alumni registration, indicate the days you want to arrive and depart (up to 2 days before and/or after) on your registration form. For collegiate members, your registration form does not have the option of adding additional days, so you will have to call Odyssey Quest at 877-887-1887 to request it.

If I do not register for Conclave will I be able to attend the Grand Chapter meeting or separate events?
No. TKE Staff will be able to identify non-registered persons and will not allow them into the Grand Chapter meeting or any other event. An accurate count of attendees must be maintained so the proper rooms and equipment can be reserved for the events that will be occurring at Conclave.

As a collegiate member, can I purchase individual event tickets?
No. Conclave is designed for collegiate members and the collegiate pricing allows you to stay in the host hotel (provided you register on-time) and attend every event, maximizing your experience. By attending every session you gain more knowledge to bring back and apply to your home chapter or colony.

Is there a consequence for not haveing a representative attend?
Unfortunately, there is. It is a Black Book requirement and obligation of each chapter to attend Conclave. Though it is not our intent to force you to attend, it is our intent to provide you with the resources and tools needed to make your chapter an even stronger contributor to the TKE Nation. Conclave is where the business of the Fraternity is conducted and as a voting member your chapter's presence is required. Failure to have an undergraduate representation will result in judicial action being levied against the chapter as a whole. Read More.

Is it mandatory for my chapter to come?
According to the Black Book, the Bylaws of the Fraternity, each chapter is required to attend Conclave. This bylaw (seen below) was proposed and voted on by the Grand Chapter in an effort to help chapters save enough money to send their delegation. Prior to this, chapters struggled finding money in their budgets to send a delegation to Conclave.

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Black Book: Chapter 1, Sec. 3
Attendance and Registration. Each chapter of the Fraternity is required to be in attendance at each Conclave, being represented by an accredited delegate. The payment of the registration and other fees for the attendance of Conclave shall be the responsibility of each chapter. Payment of the registration and other fees shall be made in four equal installments in accordance with a schedule established by the Chief Executive Officer. Failure of the delegate to be in attendance at the Conclave shall not relieve the chapter of the responsibility for the payment of the registration and other fees for the Conclave. The registration and other fees shall be established by the Chief Executive Officer in amounts necessary to cover the cost of conducting the Fraternity's Biennial Conclave

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The New Orleans Marriott will be the site for the
55th Biennial Conclave.

Conclave History

2009 - New Orleans, LA
07- Las Vegas, NV
05- New Orleans, LA
03- Irving, TX
01- New Orleans, LA
99- Indianapolis, IN
97- Tarpon Springs, FL
95- Washington, DC
93- Burlingame, CA
91- New Orleans, LA
89- Indianapolis, IN
87- Washington, DC
85- Orlando, FL
83- New Orleans, LA
81- Roanoke, VA
79- French Lick, IN
77- New Orleans, LA
75- Lake Geneva, WI
73- Indianapolis, IN
71- Ashville, NC
69- Osage Beach, MO
67- Grand Bahama Island
65- Toronto, ON
63- Indianapolis, IN
61- Miami Beach, FL
59- Detroit, MI
57- Bedford Springs, PA
55- Kansas City, MO
53- Des Moines, IA
51- Roanoke, VA
49- Chicago, IL
47- Urbana, IL
42- Chicago, IL
39- French Lick, IN
37- Milwaukee, WI
35- St. Charles, IL
30- San Francisco, CA
28- Decatur, ID
26- Chicago, IL
24- Bloomington, IL
23- St. Louis, MO
22- Cedar Rapids, IA
21- Madison, WI
20- Minneapolis, IN
19- Beloit, WI
18- Chicago, IL
17- Ames, IA
16- Bloomington, IL
15- Galesburg, IL
14- Gamma House
13- Beta House
12- Alpha House
11- Beta House
10- Alpha House
09- Alpha House