Coming to Conclave? Expect This.
So you are coming to the 2011 Conclave at the Grand Hyatt San Antonio. To make your stay more convenient and enjoyable, please refer to the following information:
Suggested Attire
Thursday, August 6
- Registration & Vendor Hall - Casual
- Regional Meetings - Casual
- Leadership Academy Reunion (Graduates and Donors by Invitation) - Leadership Academy Polo or Coat and Tie
- First Session of the Grand Chapter - Coat and Tie
Friday, August 7
Saturday, August 8
- Service Project - TKE T-Shirt & Shorts
- Second Session of the Grand Chapter - Coat and Tie
- TKE Educational Foundation Reception - Coat and Tie or Black Tie
- Gand Inaugural Banquet - Coat and Tie or Black Tie
Name Badges/ Admittance to Events
Conclave Name Badges must be worn at all Conclave functions. In order to be admitted to any function, attendees must have a Conclave name badge.
Hotel Check-in/out Time
The hotel check in time is 4 PM and check out time is 11 AM. Your room charge and tax is already paid. Any additional charges, such as in-room movies, room service, etc., placed on the room bill must be paid at the check-out time.
TKE Merchandise
Official TKE merchandise is available for purchase throughout Conclave. Now is the time to purchase the latest in TKE apparel and supplies for your chapter.
Registration
If you haven’t registered it’s not too late. Online registration will be open through July 28, 2011 at midnight pacific time. After that, contact your Regional Director or register on-site.
Where are we staying?
Grand Hyatt San Antonio
600 E. Market Street,
San Antonio, Texas, USA 78205
Where to park?
Across the street at the Marina Garage = $8/ per day
Hotel = $23/ per day
What to Expect
You can expect a great time of learning, networking, and fun. The educational sessions have been designed by and for you, answering some of the biggest questions that come into the Offices of the Grand Chapter. We will be showing the community of San Antonio how much our Fraternity cares by performing service at several locations. One of these projects is a Stuff the Bus in which attendees will bring basic school supplies, listed on the Building a Better World article, to help the less fortunate be ready for the start of school. There will be nearly a thousand Fraters to meet and learn from over the three days in San Antonio. Take advantage of this amazing opportunity for personal, chapter and professional development. It’s an exciting time to be a Teke. There is some free time while at Conclave and if you aren't sure what to do, check some of these things out. You have chosen to be a part of history - live it up.
Frequently Asked Questions
Is transportation to and from the airport included in the Conclave registration fee?
No. However, each chapter and colony that attends Conclave is given a mileage reimbursement, determined by the distance from your university to San Antonio. Mileage reimbursement funds are distributed on Sunday morning and can be used to offset the cost of transportation, including to/from the airport.
Do I need to bring anything special to wear?
You will need formal attire (shirt and tie at minimum) for both the First Session of the Grand Chapter on Thursday and the Grand Inaugural Banquet on Saturday. Also, for the TKE Service Project, you will need closed toed shoes and the t-shirt provided at registration (more details on that coming soon).
Can we arrive a day or two early, or stay an additional day or two in San Antonio?
Maybe. For alumni registration, indicate the days you want to arrive and depart (up to 2 days before and/or after) on your registration form. For collegiate members, your registration form does not have the option of adding additional days, so you will have to call Odyssey Quest at 877-887-1887 to request it.
If I do not register for Conclave will I be able to attend the Grand Chapter meeting or separate events?
No. TKE Staff will be able to identify non-registered persons and will not allow them into the Grand Chapter meeting or any other event. An accurate count of attendees must be maintained so the proper rooms and equipment can be reserved for the events that will be occurring at Conclave.
Is there a consequence for not having a representative attend?
Unfortunately, there is. It is a
Black Book requirement and obligation of each chapter to attend Conclave. Though it is not our intent to force you to attend, it is our intent to provide you with the resources and tools needed to make your chapter an even stronger contributor to the TKE Nation. Conclave is where the business of the Fraternity is conducted and as a voting member your chapter's presence is required. Failure to have an undergraduate representation will result in judicial action being levied against the chapter as a whole. Read More.
Is it mandatory for my chapter to come?
According to the Black Book, the Bylaws of the Fraternity, each chapter is required to attend Conclave. This bylaw (seen below) was proposed and voted on by the Grand Chapter in an effort to help chapters save enough money to send their delegation. Prior to this, chapters struggled finding money in their budgets to send a delegation to Conclave.
Black Book: Chapter 1, Sec. 3
Attendance and Registration. Each chapter of the Fraternity is required to be in attendance at each Conclave, being represented by an accredited delegate. The payment of the registration and other fees for the attendance of Conclave shall be the responsibility of each chapter. Payment of the registration and other fees shall be made in four equal installments in accordance with a schedule established by the Chief Executive Officer. Failure of the delegate to be in attendance at the Conclave shall not relieve the chapter of the responsibility for the payment of the registration and other fees for the Conclave. The registration and other fees shall be established by the Chief Executive Officer in amounts necessary to cover the cost of conducting the Fraternity's Biennial Conclave
If you have more questions,
email us.
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