Advancement Specialist

TKE Educational Foundation

Overview: This full-time non-exempt position provides services essential to advancing the mission and daily operations of the TKE Education Foundation.

Key Responsibilities:

Meetings & Events

  • Primary point person that coordinates, communicates and schedules all 10 volunteer committees. Responsible for compiling materials for review and transcribing meeting minutes.
  • Coordinates all Board of Directors meetings. Duties include site selection, negotiations with hotel and caterer, assisting Board members and staff with transportation, lodging and assembling all meeting materials.
  • Coordinates all Foundation items at Conclave (TKE’s biennial conference). Including but not limited to meeting logistics, Silent Auction, Donor Reception, award process and produces all necessary materials.
  • Plans alumni events at Regional Leadership Conferences and Board of Directors meetings.

Data Management

  • Compiles Gift Officer journal entries (spreadsheet) each week.
  • Applies changes to donor contact information as needed.
  • Assists Database Specialist with thank you notes and monitors current donor acknowledgment/pledge system and advises changes to improve process.
  • Keeps a log of donor touch points and reports data to Chief Advancement Officer (CAO) monthly.

Stewardship & Communications

  • Oversees Stewardship program through gift acknowledgment program. Maintains accurate records of the Foundation donor levels.
  • Assists Director of Advancement in all areas of producing direct mail.
  • Receives and advises obituary information and coordinates appropriate sympathy acknowledgement.
  • Creates and sends donor newsletters and committee meeting materials.
  • Maintains the Foundation’s presence on social media through fundraising campaigns around Giving Tuesday and Founders Day.
  • Receives all communications requesting Foundation materials or donor information and passes these requests to staff.
  • Informs the staff of gifts received at $1,000 and above for a personal acknowledgment.


  • Possesses the ability to continuously improve processes and procedures for the successful operations of the office.
  • Administers the Chapter and Grand Chapter Scholarship awards and Special Projects Funds grants.
  • Design and implement filing systems for donor records and document retention.
  • Tracks orders and works with vendors to insure timely placement of bricks in the Better Men for a Better World Courtyard. Stewards donors with brick photos and keeps the virtual Courtyard map updated after each new order.
  • Other duties as assigned by Chief Advancement Officer.

Reporting Relationships:

Reports Directly to Chief Advancement Officer


Less than 10%


Bachelor’s degree with 2-4 years of experience or any equivalent combination of experience and training that provides the required knowledge, skills and abilities. Greek experience or knowledge preferred.

Skills & Abilities:

  • Donor/Service Focus: Dedicated to meeting the expectations and needs of donors; recognizes and values the importance of service to others.
  • Collaborative Style: Builds strong partnerships and alliances with others by identifying mutual goals and fostering open dialogue.
  • Execution: Meticulous attention to detail; manages time effectively; efficiently completes multiple tasks on time; manage competing priorities.
  • Proactive: Takes the initiative; seeks opportunities to beat deadlines and exceed expectations; anticipates issues before they arise.
  • Effective Communication: Possesses strong oral and written communication skill.
  • Conflict Management: Finds common ground and gets cooperation with minimum noise; reads situations quickly and is good at focused listening.
  • Technical Skills: High level of proficiency with use of Microsoft Office (Word, Excel, PowerPoint, Outlook), Patriot database software, including Blackbaud, are preferred.

Salary & Benefits:

TEF offers a competitive salary and benefits package which is based on the experience / qualifications of the candidate.

To Apply:

If this mirrors your experience and skillset, then we invite you to apply for this position by submitting a cover letter, resume and list of references to Emily Garrott in the TKE Educational Foundation Office at: All resumes must be submitted by February 17, 2017.