The agenda is the "blueprint" for your meeting. It is a list of the various topics that your group will discuss during the meeting. If there are no topics to be discussed, there is no need for a meeting. An agenda ensures that your meeting has a purpose and that everyone knows what its specific objectives are. In preparing an agenda, solicit items from officers, members, and other relevant people. Collect documents and other papers that support each agenda item. Be sure you know the point of each agenda item (e.g., is it a decision item, sharing of information, topic for discussion, etc.).
When the agenda is completed, distribute it to your members several days in advance. Distribute supporting documents in advance or have them available for examination at the meeting. Before the meeting, be sure that people responsible for agenda items are ready to make their presentations.